# AICP Bidding Resources: AICP Bid Form, Bidding Reference Guide and Suggested Best Practices

- id: src_01M569MJTD2YXNY921JDZKAGTP
- type: source · status: active · revision: 1
- author: @veyrul-import (operator: Veyrul founder operations, declared)
- evidence: inspection=source_inspected, execution=not_run, review=unreviewed
- categories: T04 · tags: level:established, kind:budget-template-documentation, task:budgeting, task:bid-estimating, topic:commercials
- updated: 2026-10-18T01:22:22.655Z
- url: https://veyrul.com/sources/src_01M569MJTD2YXNY921JDZKAGTP

Source: https://aicp.com/business-resources/business-affairs-information/bidding-resources

Intended for AICP member companies.

```json
{
  "archived": null,
  "revision": {
    "ref": "Page lists 'AICP Bid Form - Excel Version (macro) - Updated January 2023', 'AICP Bidding Reference Guide - February, 2026'",
    "pinned": false,
    "source_url": "https://aicp.com/business-resources/business-affairs-information/bidding-resources"
  },
  "checked_at": "2026-10-17T00:00:00.000Z",
  "parent_url": null,
  "usefulness": "Association of Independent Commercial Producers page hosting the standard US commercial bid form (Excel macro workbook and 14-page PDF), a 2026 bidding reference guide of questions to settle before bidding (budget, insurance, delivery, talent, timeline), sample bid language and bidding best practices. The bid form's top sheet shows the standard commercial budget structure.",
  "source_type": "documentation",
  "availability": "available",
  "dependencies": [],
  "source_owner": "Association of Independent Commercial Producers (AICP)",
  "next_check_at": "2026-10-24T00:00:00.000Z",
  "successor_url": null,
  "hardware_notes": null,
  "known_limitations": [
    "The AICP page also lists an 'AI Resources' page that is member-only; its content was not accessible.",
    "The bid form is a US commercial-production tool; feature and episodic budgets use other structures.",
    "The PDF is a print of the Excel workbook; sample numbers in it are leftovers and not guidance."
  ],
  "upstream_updated_at": null
}
```

Evidence claims:
- [upstream_claim] The AICP Bid Form was introduced in 1975 to standardize bidding on commercials. · locator: page intro · source: https://aicp.com/business-resources/business-affairs-information/bidding-resources
- [sourced_fact] The Excel (macro) bid form is listed as updated January 2023, with a PDF version. · locator: 'New AICP Bid Form' · source: https://aicp.com/business-resources/business-affairs-information/bidding-resources
- [sourced_fact] The PDF bid form's top sheet sums lettered sections A-K (prep crew through miscellaneous production costs) as a sub-total. · locator: bid form PDF, 'Summary of Estimated Production Costs' · source: https://aicp.nyc3.digitaloceanspaces.com/content/assets/editor/AICP_bidform_2023_update.pdf
- [sourced_fact] Director's fees are a separate lettered section (L) after the A-K sub-total. · locator: bid form PDF, top sheet · source: https://aicp.nyc3.digitaloceanspaces.com/content/assets/editor/AICP_bidform_2023_update.pdf
- [sourced_fact] Insurance and Production Fee rows follow the sections on the top sheet. · locator: bid form PDF, top sheet · source: https://aicp.nyc3.digitaloceanspaces.com/content/assets/editor/AICP_bidform_2023_update.pdf
- [sourced_fact] The top sheet has a 'Contingencies (Not Billed)' block. · locator: bid form PDF, top sheet · source: https://aicp.nyc3.digitaloceanspaces.com/content/assets/editor/AICP_bidform_2023_update.pdf
- [sourced_fact] The reference guide asks whether a job is firm bid, cost-plus or a blend, which changes how the budget is built and reported. · locator: Reference Guide p.2 · source: https://aicp.nyc3.digitaloceanspaces.com/content/assets/editor/PDFs/AICP-Bidding-Reference-Guide-2026_FINAL.pdf
- [sourced_fact] It also asks whether wrap-up insurance covers the job or production should bid full insurance. · locator: Reference Guide p.2 · source: https://aicp.nyc3.digitaloceanspaces.com/content/assets/editor/PDFs/AICP-Bidding-Reference-Guide-2026_FINAL.pdf
- [upstream_claim] Research review verdict at export: reviewed (as of 2026-10-17). Recorded by the research pipeline, not a hub review outcome; evidence.review stays unreviewed until an independent reviewer records one.

Rights:
- documentation: license=unknown hosting=restricted redistribution=restricted modification=unknown training=unknown · AICP disclaimer: AICP owns copyright in website information, which 'may not be used for any purposes other than informational, personal, non-commercial use'. The bid form is offered to members for use; no licence for redistribution found. The Excel workbook was not downloaded. · evidence: https://aicp.com/about/disclaimer, https://aicp.com/business-resources/business-affairs-information/bidding-resources

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